Introduction the project manager who is required


In this case study assessment, I will be talking about ‘Galliford Try’ East
Street Project in Southampton. Project is valued at £23 million and the new
building will almost entirely consist of student accommodations and facilities.
I will also explain the different members of the site team as well as their responsibilities
and work plans.

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Question 1

The site team is made up of many members the main ones however include the project
manager who is required to manage all sorts of business projects. The project
manager needs to ensure that the deadline completes the projects they have been
set; they also must ensure everything is up to standard and avoid delays when
possible. They also need to ensure that the project meets the specification
requirements of the client. The has responsibilities in the production phase of a
project, these include frequent site visits to monitor progress and to ensure
that the project is on schedule and budget. The architect must also carry out
regular inspections and meetings, they must also manage the project with the
principal contractor and support the quantity surveyor with valuations and the
issuing of certificates. A
site manager on smaller scale sites would generally have a responsibility to
look after the whole site however on a larger scale site like ‘East Street’ the
site manager may only oversee one section of the project.

2.1 The site manager may need to discuss any plan changes
with the architects on the project. Site managers are required to set out the
site and organise facilities before the construction phase of a project. They
also meet with the client to report progress. The site manager supervises
contracted staff, meets subcontractors, makes safety inspections, and ensures
construction site safety. The site manager also checks and produces site
reports, designs, and drawings they also maintain quality control procedures
and try to motivate the workforce.

2.2 The quantity surveyor has responsibilities such as
managing costs with a set budget as well as processing variations and
valuations. The quantity surveyor also needs to create and monitor budgets and
cash flow forecasts as well as comparing cost against value to improve the
financial performance of a project. The quantity surveyor has corporate
responsibilities such as ensuring they implement the same financial criteria to
all parties in a project such as suppliers, work package contractors etc.

2.3 Work package contractors/subcontractors work closely
with the client and principal contractor in accordance with contract
documentation. The principal contractors require sub-contractors to coordinate
specific stages/parts to the project this ensures that everything function
correctly and all issues that would have risen would have been dealt with. This
would allow the Principal contractor to coordinate projects that are more

2.4 Finally, the Health and Safety executive is a person
who is responsible for enforcing and inspecting whether all the rules under ‘Health
and Safety at Work Act’ are being followed including welfare and other
precautions. There are several management theories which are being used by
these team members on many sites including the ‘East Street Project’ all these
factors combine to make a smoother and better job organisation. (See
Appendix 1)

*Information for Q1 all gathered from
my previous own college work*

Question 2

and Site Administration

3.0 This normally takes place in the last two parts of
the construction project the construction and commissioning stages. It allows
of the main bodies to make good decisions during the project as well as allowing
the project to be completed as stated in the contract documents. The are may benefits
of contract administration for example it ensures that the work is completed according
to the standards that are in the contract as well as that it can point out any
mistakes or inconsistencies throughout the project that may have occurred. Contract
Administration Process (See Appendix 2)

Constructors Scheme (CCS)

3.1 The considerate constructors scheme was designed to
encourage construction companies to perform beyond their statutory requirements
basically meaning to a very high standard. The scheme generally has improved
the image of the construction industry especially because everyone that’s involved
in a project running this scheme is considered and involved. The scheme
focusses on different section of construction. These include:

after workforce

the environment

the community

of everyone

of the appearance

The scheme also
brings many benefits to the companies and projects involved; firstly, the site
as well as the company will receive branding and recognition that they are
involved in the scheme this includes different types of certificates based on
the performance (See Appendix 3) Another benefit would be that future
potential clients will be able to see that the company is willing to carry out
work to a very high standard, which might attract some other and better
clients. Being signed up for the scheme also allows some companies to win national
awards for the best sites. This can be linked to the East Street project as
that site is signed up for the CCS scheme meaning the company Galliford Try is
willing to carry out work beyond their statutory requirements.

Site Layout/Welfare

3.2 The site layout is essentially the way that the site
is going to be laid out; it includes things such as temporary buildings and
facilities for the workers which will not be part of the finished project. A well
laid out site creates and safe and adequate area for the workers to carry out
their jobs as well as spend their breaks; aims of a good site are to reduce any
possible costs and delays on site as well as improve the productivity. Things that
to be included on a site layout are: exits/entrance, fire assembly points, welfare
facilities which include toilets, canteen showers, as well as safety equipment
(fire extinguishers/medical equipment). (See Appendix 4) Other things
that come under welfare facilities include hot and cold water, separate facilities
for men and women. All sites including the East Street project must comply with
these rules and have all the mentioned things due to the 1974 Health and Safety
at Work Act (See Appendix5); under this legislation other things
such as site information and safety sign must be displayed around the site. All
workers must have the correct personal protective equipment and the manager must
carry out safety meetings every morning. This applies to the ‘Galliford Try’
site as all those things are being carried out and site complies with the legislation.

Question 3


























Theory of scientific
management: The scientific
management theory is used a lot in the construction industry it is mainly used
to work out the most efficient ways to work as well as when it comes to
planning out the construction projects at first. This theory is most likely to
be used by the project manager or the site manager.

Bureaucratic management
theory: This management theory is used to
maintain the health and safety rules on site as well as that its used to let
people communicate on site easier for example reporting incidents etc also
allow people to execute stated tasks on site easier. Its normally used by the Health
and safety Officer or the site manager.

management theory: The
administrative theory is used to assign different jobs to the team members on
the construction project as well as that it lets members communicate who are
working on the same task and allows them to work together and collaborate. Several
members of the construction and project team use this theory on site.

management theory: This theory is used
in the construction industry to hold meetings which occur weekly or monthly as
well as daily health and safety briefings for the workers. In addition, this is
used to carry out a project meeting which takes place before the project starts
involving the people who will be carrying out work on the site. It can also be
used to create trade groups for the workforce.

System theory
management: The system
theory management is used in construction to allow good communication within
the company this will allow the project to be completed and allow the company to
achieve its goals. This allows the company bosses to portray the visions of the
company to the workers for the upcoming year which allows good relationships
for the management workers of the company such as managers, supervisors, and foremen.

Working Together

Working together in the construction industry
is very important this is because when everything is running smoothly this
allows the project to be completed on time according to the deadline and it
also reduces the risks of mistakes and extra spending to then fix the mistakes.
Working together can be made easier when everyone on the site is communicating together
this can happen by using the theories listed above which include things such as
reports and meetings. Another thing that helps to keep a site on track is when all
the members of the team fulfil their roles and responsibilities this also
minimises the risk of mistakes and problems. The site and its members should also
be organised as the example below shows.


































Contract and Site
Administration Process (Diagram Below)

The first stage is the acceptance
letter, once that has been received a legal contract is formed. Then the
contractor must put together meetings and discuss the bonds and insurances etc
that will be on the contract this will be carried out with the help of a
manager and an engineer. Once all those have been decided the contract is made
and signed by both parties. Furthermore, the client hands over the site to the
contractor who is now responsible for it; for the duration of the project.

The construction phase starts during this time
the engineers make any needed changes as well as inspect and monitor the work
and project. During this stage the client, consultants and contractor have regular
meeting about the progress of the project. Once the construction is complete
the contractor applies for a practical completion certificate; the engineers
inspect the work and if everything is complete and up to standard the
certificate is then issued. Then we move onto the period known as the ‘Defects
Liability Period’ this means that any defects that occur within the specific period
must be fixed by the contractor once that period is up a ‘Defects Liability Certificate’
is issued and the contract is complete meaning there is no longer a contract
between the client and the contract