Legal, Safety, and Regulatory Requirements Essay

Technology can add many positive factors to a company but it can also add negative factors if it is not approached in the right way. A manager wants to be able to introduce technology to their employees in a positive way to avoid failure whenever technology is presented. Technology can help a company set good communications skills, keep track of what employees are doing via the internet and telephones to assure employees and being productive. Technology can also help set fourth ethical standards and a guideline as well making employees aware of what is expected from the company beforehand.

In this essay, I will be discussing how companies can use technology to help set and manage ethical standards and guidelines. I will also discuss how this can shape the type of work environment or culture a company promotes. Additionally, I will discuss how using technology to perform human resources functions affects company culture. Many people within a company must work together when it comes to technology because it affects everyone within an organization. Many times people do not realize the difference that technology can make within an organization.

Technology plays an important role in how ethical standards and guidelines are presented and supervised by management. The reason for this is that technology proves management with tools for this purpose. Technology can add good assets to any company but can also cause complex situations as well. More technology means more learning and everyone must be willing to keep up with the advancement of technology in order to grow within a company. Human resources also play a major part within a company in the way they utilize technology for the better of the company.

Technology adds many good factors in the communication within in a company because it allows the communication to be much faster, easier, and clearer. In order to have positive results out of technology a company must utilize technology correctly. Many companies and organizations utilize technology in order to track the communication and productivity of their employees. Technology also allows for ethical standards and guidelines to be posted with public access on the internet, which allows for updates and memos regarding ethical standards and guidelines to communicate much easier.

People in a management role do realize that technology plays several roles in setting and managing ethical standards and guidelines. There are many good assets when it comes to technology one being that it allows companies to monitor the communication and activity of users within the company on the computer and telephone systems. With technology e-mails, search history, and many other factors can be determined through networks. This technology helps a company determine if an employee is breaking ethical standards and guidelines set for them.

With these types of managerial tools, companies are able to maintain observation of the actions of their employees and manage their ethical guidelines. When employees are provided with technology it help to set ethical standards because it provides employees with a publicly accessible place where they can view ethical standards demanded by the organization. Many company websites list the ethical standards they adhere to right on their company website. Many companies also have company websites that allow employees to login and access this type of information.

The use of email and the ability to update websites also adds the accessibility and ease of communication among members of a company. These tools help a manager set guidelines and update them quickly and easily, and it allows employees instant access to this information. Technology is a powerful tool for managers because it is part of the daily functions of management. Technology can help a supervisor monitor productivity and communication. It can also help a manager set guidelines and ethical standards while allowing for personal contact on a frequent basis.

Technology provides management with tools and opportunities to improve their management of ethical standards and guidelines. In today’s work environment, workers are expected to know more than ever before. With the growing of technology comes more knowledge that workers must know, so it is important for workers not to be distracted by unethical practices. With technology also comes a more defined sense of communication, which can be good or bad. Improved communication can encourage unethical behavior and iscourage it as well. Technology can encourage unethical practices in a number of ways. Today, the media can reflect some very vulgar and offending messages. Especially via computer, messages can offend employees, within their own culture or in another culture, through e-mails, instant messages, or unsuspecting software. Imagine being at work and an e-mail from an unknown address comes in and your curiosity gets the better of you. When you read the e-mail, there is a very offending joke about your ethnic heritage or culture.

The e-mail, obviously, was unethical and distracted you from your duties as an employee at your company. The same can be said about instant messages. For example, while you are busy at work an instant message comes in and shows a link to a web site that you happen to be curious about. When you click on the link, an image of pornography appears on the home page. The material offends you because you are happily married, a priest, or just someone with high moral standards.

This is another way that technology can encourage unethical behavior and distract you from your job. Although technology can be a distraction through unethical means, it can also hinder unethical practices through policy. Many companies already have policies that guard against unethical practices, but some companies need to implement new policies or reform their existing one. Many popular practices are used to stop unethical use of the computer. Regularly updated virus protection software can reduce the amount of viruses that your company computer might catch.

Always be skeptical when surfing the net, especially when viewing e-mails, because e-mail attachments, free downloads, and other computer enhancements can contain spy-ware which can damage or delete your computer files. If you have Microsoft Windows, you should make sure that you update it monthly because Windows is constantly providing updates for our computers. Finally, make sure that you do not bring any infected software from home, because viruses can be brought from home and transferred on to your computer at work possibly damaging important files.

All of these activities can also corrupt or delete customer’s data. Having an operating system that is well defined for your company’s needs can stop many unethical practices from happening, which can also shape the culture that a company promotes. A Human resources manager can do many things with technology to affect a company’s culture. For instance, some companies have a wide variety of cultural backgrounds. If the Human Resources managers of these companies do some research on the Internet, they will find an abundance of information about the different cultures of their companies employees.

Then they can make copies of the information and make it a mandatory duty for each employee (including management) to learn the different cultures. This might prevent future conflicts of offending natures. Another thing that they could do is make sure that the company has a strict policy about e-mails, Internet surfing, and malicious software that could offend people. Furthermore, purchase any software that can prevent any of these computer problems. Technology can be used effectively or destructively to set ethical standards and shape a company’s culture.

Furthermore, Human Resources managers can be an essential component in the decision making process of how to shape a company’s culture, because they are used to dealing with a variety of different people (at least more so than their co-workers are). Still, it is important to know how to use technology effectively in the shaping of a company’s culture so the company can take advantage culture’s benefits. When it comes to technology and ethical standards, many people know that these two things work together to naturally impact work environment and company culture.

When technology is used to monitor and manage ethical standards, the work environment feels the pressure and the employees know management is serious about upholding ethical guidelines. Company culture feels the impact of technology’s role in ethics because it instills a value of technology at the core of the company. Positive and proper use and representation of technology shapes the culture and work environment of a company by promoting technology for its benefits and allowing for innovation.

In order to utilize new technology in a positive way a company must be able to know how to use it in a positive way rather than in a negative way. A company wants to be able to present technology to their employees in a positive manner that way newer technology can be presented positively in the future. Many companies know that technology plays a major role in companies across the world. Technology affects every area of a company including company culture, work environment, and ethical standards. IF technology is promoted in a positive way then a positive work force can be fostered.

Reference

Morin, L. (2007). Organizational Philosophies and Technology. Retrieved from http://voices.yahoo.com/organizational-philosophies-technology-545964.html?cat=3 Lee, K. (2006). Building an Ethical Workplace. Retrieved from http://www.cioupdate.com/career/article.php/3609326/Building-an-Ethical-Workplace.htm Hall, J. (2012). Impact of technology on human resource management. Retrieved from http://importanceoftechnology.net/104/impact-of-technology-on-human-resource-management

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