Quantity Surveying Practice Procurement And Principles Construction Essay

The alteration from pre-contract to the post-contract phase reflects all the readying required to specify your undertaking that allows the building work to get down on site. The undermentioned processs need to go on to accomplish a successful undertaking.

Pre-start Meeting

This meeting takes topographic point to set up functions and duties, lines of communicating, proper working agreements and wellness & A ; safety issues. The agreements for quality control are clarified.

Design Management

This can be a demanding and complex procedure. The Undertaking Manager should clear up the duties of the lead interior decorator and other undertaking squad members and should explicate a design direction program as a footing for pull offing and commanding the design procedure. The lead interior decorator will be responsible for the coordination and integrating of the work of all design advisers.

Undertaking Coordinator

The Project Manager should set up and convene regular advancement meetings to reexamine the undertaking position and place any actions necessary to present the design direction program. Follow up actions are controlled by the issue of proceedingss to all parties. The lead interior decorator will convene, chair and minute all design squad meetings. The cost adviser will go to these meetings to rede on costs, update the undertaking cost program and proctor design development against the in agreement budget. The Construction Design and Management Co-ordinator will go to these meetings to rede on the wellness and safety facets of the undertaking. Client blessing and subscribe away to the design will be required at the decision of the procedure.

Site Constitution

Once the contract has been signed the contractor can get down on site. The Undertaking Manager should hold operational process and site disposal issues, for illustration:

Clarify site boundaries, study next belongingss. Note: a party wall surveyor may be required to hold any limitations and or awards.

Hazard Management

Formal hazard direction should go on into this phase and will seek to place and extenuate specific building related hazards such as:

Disruptive activities with the potency to detain and/or add cost

Health and safety on the site forces and for the general populace

Time, Cost and Quality Management

The chief contractor will hold the duty for pull offing the plants on site to run into the contract demands. They should supply, and update when necessary, a elaborate building programme to let the undertaking to be monitored and regularly study on advancement. Although the contractor has the duty to oversee the plants, the Design Team has the duty for inspecting the plant. Where the Design Team have been novated to the contractors squad under the contract, the Project Manager should hold alternate agreements for these reviews.

Undertaking Monitoring

The Project Manager should describe on a regular basis to the Client to an in agreement construction including the undermentioned issues:

Overall undertaking position

Current outgo

Anticipated concluding costs

Variation and the grounds for same

Updated cashflow

Existing and awaited jobs with proposed extenuation, hazard registry update

Planing position

Team public presentation

Quality direction

Blessings as needed

Change Control

Time and cost deductions of presenting fluctuations to the contract demands increase exponentially as you move from the design phase and through the building phase. As such, the undertaking should be clearly defined prior to contract signature and any alterations avoided if at all possible, during the building phase. Rigorous alteration control processs should be applied to understate the impact of any ineluctable alterations and should include client blessings informed by accurate appraisals of clip, cost and quality deductions.

Disputes Management

Disputes are by and large avoided through chiseled undertakings, clear briefing, contracts that openly place the hazards and a civilization of co-operation and trust. Problems can still originate though and a staged attack should be adopted to cover with them. The followers is a generic attack to challenge declaration phases.

1. Discussions should take topographic point between Principals.

2. A go-between should be appointed. Colonies through this procedure should be agreed in authorship. ( Note: A go-between has no powers of enforcement ) .

3. Appointment of an independent adjudicator. The right to name an independent adjudicator is provided under the Housing Grants, Construction & A ; Regeneration Act 1996 and can give resort to a speedy determination on an identified difference.

4. Formal arbitration or judicial proceeding aa‚¬ ” these are normally long and dearly-won procedures and should merely be used as a last resort.

Procedure of Claims and Arbitration

Given the importance of contract jurisprudence in structuring commercial dealingss, it is surprising that those securing and supplying work in the building industry frequently deal inadequately with the formation of their contracts. This leads non merely to uncertainnesss about what was agreed and when, but besides to differences about whether a binding understanding was concluded at all and whether lawfully enforceable duties are created to supply work oraa‚¬a„? to pay for it. Such differences can originate during the work every bit good as after it is completed. Some differences can intensify and this can take to arbitration and eventually tribunal action if non settled by mediation and arbitration.

JCT 2005 Standard Building Contract, Section 9 and JCT 05 Standard Building Sub-Contract, Section 8 gives counsel processs on how to settle differences by mediation and arbitration.

In a claim the undermentioned stairss need to be taken:


Mediation and conciliation


Independent expert finding



2. Sketch

Role of Supply Chain Management in claims and arbitration.

Supply concatenation direction is a agency of conveying together all the squad members under a common end, leting engagement in the full undertaking lifecycle and developing the benefits of better direction and more advanced solutions. The key to its success is the development of an unfastened civilization, engagement in the squad procedure and sharing of wagess. By implementing a to the full incorporate supply concatenation within the concern, it is possible to better undertaking processes, relationships and benchmark public presentation.

As competition intensifies across the recession-hit building industry, and fewer orders for companies the demand for supply concatenation partnering is an of import measure frontward to better public presentation and present even higher criterions.

With less work to win across the industry, competition for the big substructure undertakings has intensified between the major contractors. Customers are besides taking to work with fewer contractors on long-run model understandings that deliver cost nest eggs and consistence of service.

Contractors are trusting to a great extent on a selected figure of cardinal clients to present first clip, present safely, with the right degree of quality, no defects, and to the right cost. As

more than 80 per cent of building work is subcontracted to provide concatenation spouses, the demand to supervise public presentation, develop productive partnerships, maintaining costs down ; presenting consistence of service, safely, to quality, clip and within cost ; deploying the best squad possible ; and maximizing the benefits of long-run partnership.

The industry has changed in that there are a batch more chances for coaction with providers and clients. Everything is much more crystalline. The industry has moved on from the yearss of fixed monetary value ball amount contracts where cheapest was best. It is now constructing up mark costs and Early Contractor Involvement ( ECI ) stamps with clients and gets providers involved from cradle to sculpt.

Prosecuting the supply concatenation early in the procurement stage can assist avoid holds, gyrating costs and legal differences. Early engagement in constructing up a mark cost means transparence and far fewer surprises later in the occupation. Supply concatenation will make a squad attack with providers from the beginning, working in a civilization of common apprehension that helps decide jobs every bit shortly as they arise.

3. Understanding PROCEDURES

Arbitration was ever the forum for differences affecting specializer or proficient cognition. The most of import statute law was the Arbitration Act 1996.There is no irresistible impulse to come in into arbitration unless a term within a contract states that the parties must make so. If arbitration is accepted as the method of ADR ( Alternate Dispute Resolution ) so legal action can non take topographic point until the procedure is complete. The arbiter is appointed on the footing of their expertness in the topic of the difference and who is independent of the parties concerned. Both parties must besides hold the assignment of the arbiter.


Less expensive than a tribunal process

Faster than tribunal

Hearings are private and confidential. Bad promotion can be avoided.

Timing and topographic point can be arranged to accommodate the parties involved

Arbiters have expertise in the capable affair.

The parties can take a firm stand that the arbiter visits the site and sees any disputed affairs first manus.


Courts are experts in jurisprudence, and arbiter may non be and may necessitate to seek legal advice.

Arbiters can non oblige a 3rd party to go to the proceedings against their will.

Mediation and Conciliation

Mediation and conciliation are similar techniques and the footings are frequently used interchangeably.

The grounds for the difference are explored under the chairmanship of an independent facilitator.

The purpose of the procedure is to happen a declaration to the difference that both parties can accept.

Conciliation can besides mention to a procedure similar adjudication. The difference is that a non-binding determination is made by the facilitator.

The building industry resorts to these techniques early in any developing difference, as a quick and cheap manner of happening a solution before the undertaking or relationships become damaged.

The go-between is most likely to be an experient professional from the building industryaa‚¬a„?s

Mediation is offered as a service by a figure of administrations

Mediation is comparatively informal and is frequently the best manner of settling differences

If a solution can non be found utilizing mediation or conciliation so the difference can be escalated to a more robust ADR or to judicial proceeding.

Mediation Procedure

Mediation is a flexible procedure and the processs adopted are different for each sort of difference. It is of import, hence, that the regulations are agreed from the start.

Negotiations are conducted by the go-between ( a impersonal 3rd party ) , who establishes the regulations and guarantee that all parties understand the regulations.

The dialogues are informal, confidential and without bias

The go-between chairs the treatment to set up the chief facts of the difference and ignore any immaterial affairs.

The representatives of each party must hold the authorization to settle, negociate so that mention to a higher authorization is minimised as this would decelerate down the procedure.

Matter may be discussed with the go-between by one party without the presence of the other party. This may be done to avoid uncovering confidential stuff to the other party or to research options for a colony.

Legal advisors may be present but are merely at that place to give advice

The proceedings must be instantly recorded

Any colony reached must be recorded suitably

Even if the mediation is abandoned a record should be kept as the treatments so far may hold clarified the issues.

The Procedure of Mediation

The parties agree to mediation, are invited, and are directed to intercede by contractual conditions or by a tribunal.

A suited go-between is agreed, appointed by a mediation service or recommended by a professional establishment such as the ICE, CIOB, RICS. The parties need to hold the assignment.

Before any meeting both parties must subject a sum-up of the affairs at issue.


Due to the diverse and complex nature of the building industry at that place will ever be differences of some sort. There are assorted types of possible differences in building the magnitude and frequence and their subsequent impact will no uncertainty be influenced by the procurance method and the conditions of contract which are selected. Types of possible differences are:

Poor design

Change orders ( Variations )

Material deficit

Contract paperss




Quality and disposal

Contract footings, payment, clip

Break, acceleration and expiration

Mistakes, defects and skips in the contract paperss, undervaluing the existent cost of the undertaking in the beginning, changed conditions and stakeholders involved in the undertaking.

Legal, proficient and quantum

Management, civilization, communications, design,

Tendering force per unit areas, unrealistic outlooks, contracts and craft

Case Study ( utilizing mediation )

Dispute between local builder ‘Samson Construction ‘ and householders Mr & A ; Mrs Dawson

( Whilst the names are fiction the implicit in differences are considered as existent illustrations. )

The Dawsons ‘ had looked frontward to their retirement and had planned a big 2 floor edifice and conservatory extension to their place. Architect programs were drawn up, be aftering permissions gained and quotation marks received from assorted builders. Samson Construction whilst non supplying the cheapest quotation mark were able to get down straight off and came recommended as they had over 25 old ages of local experience.

Work progressed good for the first twosome of hebdomads but in the 3rd hebdomad work significantly slowed down due to miss of workingman. Completion deadline reassurances were given and work continued at a slow rate. Despite this the Dawsons ‘ added excess work which was outside of the contract. After 3 months the two parties were in difference, accusals were exchanged, agreed payments non made and the workingman were pulled off site ; go forthing the Dawsons ‘ with a half complete extension.

On advice of friends the Dawsons ‘ asked Samson Construction if they would hold to mention the difference to mediation. As this was a potentially extremely detrimental difference for Samson in footings of local relationships they besides agreed. The difference took all twenty-four hours and parts of the dark to settle as many new issues unknown to each party were identified. Through better communicating and with the assistance of the professional go-between each party regarded the mediation as a success as a colony understanding was achieved.

Work resumed, the contractor got paid and as a good will gesture offered to transport out a re-landscaping of the garden free of charge ; all issues were resolved to enable the Dawsons ‘ into their refurbished place prior to their girl ‘s nuptials.


As competition intensifies across the recession-hit building industry, and fewer orders for companies, deductions of claims and differences are likely to happen therefore the demand for supply concatenation partnering is an of import measure frontward to better public presentation and present even higher criterions. Contractors need to better the procurance of contracts and the manner they are worded as many contracts are non right set out and there are deductions on contracts which will take to differences and arbitration and some instances to judicial proceeding. Mediation is the most favoured manner forward for contractors as they need to protect their repute with clients and besides to derive future work.