The Head of Quality in a company is often in charge of controlling these documents and specifying the requirements for them, so obviously that person needs to be familiar with what they are about.
The technical writers or others who are assigned to write these documents and manuals need to be fully aware of their significance.
Finally, the workers who may use the documents as guides, or who may have to fill in records, must know about the ideas behind these ISO 9000 documents, as well as the significance of them to the company and their jobs.
The four tiers of ISO 9000 documentation are the Quality Policy Manual, Procedures, Work Instructions, and Records.
1. Quality Policy Manual:
The Quality Policy Manual (also simply called Quality Manual) is a top-level document that states the company philosophy toward providing quality product and work. It states what you plan to do.
Since it states the company philosophy and outlines how the business is to be run, it should be written in direct coordination with top management.
The Quality Policy Manual usually includes the policy toward each of the ISO 9000 requirements. This goes beyond simply re-stating the requirement. Instead it needs a mission and vision from management.
A Procedure Manual should state how you plan to implement the policies stated in the Quality Policy Manual. It also states who is responsible for each ISO 9000 section.
Procedures often involve several departments or work areas within a company. They often outline the work flow between departments, suppliers, and the customer.
3. Work Instructions:
Work Instructions involve the details of how an individual or group is to perform a specific task or job. This is very important to maintain uniformity; as well as to ensure that the job can still be done if a key employee is unavailable.
Record keeping is certainly important to track design, costs, work, and product. The records should be value-added. Some poorly-run companies are careless in keeping records, while others keep unnecessary records.
By following the ISO 9000 standards, along with having a good company policy toward quality, procedures that tell what will be done and who will do it, work instructions to assure consistency of operations, and solid record-keeping, a company can enhance its chances for success.